In the following article, we describe the basic steps to conduct a Zoom Meeting using Desktop
Account owners and admins with the privilege to edit account settings can control settings for their users at the account level. Use this guide to learn how to choose the default setting by enabling or disabling a toggle, and enforce the setting by locking it from other users. Get started with Zoom Meetings by managing settings, including authentication profiles, in-meeting chat, and enforcing a minimum client version.
How to enforce meeting security settings
Sign in to the Zoom Web Portal.
In the navigation menu, click Account Management then Account Settings.
Click the Meetings tab.
In the Security section, click the toggles to enable or disable security settings for users on the account, including the Waiting Room and its customization, meeting passcodes and their complexity, and authentication profiles to control who can join meetings hosted by your account.
(Optional) To prevent all users in your account from changing a setting, click the lock icon next to a toggle, and then click Lock to confirm the setting.
How to manage in-meeting chat settings
Sign in to the Zoom Web Portal.
In the navigation menu, click Account Management then Account Settings.
Click the Meetings tab.
In the In Meeting (Basic) section, click the toggles to enable or disable settings controlling the use of in-meeting chat, such as allowing private chat messages, allowing chats to be saved, and if files can be sent through in-meeting chat.
(Optional) To prevent all users in your account from changing a setting, click the lock icon next to a toggle, and then click Lock to confirm the setting.
How to manage screen sharing settings
Sign in to the Zoom Web Portal.
In the navigation menu, click Account Management then Account Settings.
Click the Meetings tab.
In the In Meeting (Basic) section, click the toggles to enable or disable settings controlling the use of screen sharing in meetings. This includes who and what can be shared, as well as use of annotation and remote control.
(Optional) To prevent all users in your account from changing a setting, click the lock icon next to a toggle, and then click Lock to confirm the setting.
How to manage virtual background and filter settings
Sign in to the Zoom Web Portal.
In the navigation menu, click Account Management then Account Settings.
Click the Meetings tab.
In the In Meeting (Basic) section, click the toggles to enable or disable settings controlling the use of virtual backgrounds and filters in meetings. This includes requiring use of virtual backgrounds, pre-loading virtual backgrounds for your account to use, and use of filters and avatars.
(Optional) To prevent all users in your account from changing a setting, click the lock icon next to a toggle, and then click Lock to confirm the setting.
How to manage calendar and contact integrations
Sign in to the Zoom Web Portal.
In the navigation menu, click Account Management then Account Settings.
Click the Meetings tab.
In the Calendar and Contacts section, click the toggles to enable or disable settings controlling the use of the calendar and contacts integrations with Outlook and Google Calendar. This includes the ability to choose a default integration service, restrict the integration to users with certain domains, consenting on behalf of the entire account, and enforcing OAuth 2.0.
How to manage minimum client versions
As an admin, you can set the minimum version (or higher) that your users must have installed. This can be set for each platform (Windows, macOS, Linux, etc.) and can also be applied to external users that join your meetings.
Sign in to the Zoom Web Portal.
In the navigation menu, click Account Management then Account Settings.
Click the Meetings tab.
Under Admin Options, click the Require users to update the client toggle to enable it.
If a verification dialog appears, click Enable to verify the change.
This setting will be enforced when users try to sign in or start a meeting or webinar, and they will be prompted to update to the specified version before they can continue.
next to a toggle, and then click Lock to confirm the setting.