Zoom for Desktop - Tutorial (Participants)

In the following article, we describe the basic steps to conduct a Zoom Meeting using Desktop

Use this guide to learn how to join and actively participate in a Zoom meeting. Once in the meeting, you can add a virtual background to your video, share your screen, and chat with other participants if the host has allowed it. If you haven't already, download and install the desktop client or mobile app before getting started.

How to join a meeting

• Click the invite link provided by the host, for example in a calendar or email invitation, and follow the on-screen instructions.
• Alternatively, open the Zoom desktop client.
• Click the Home tab .
• Click Join .
• Enter the meeting ID provided by the meeting host.
• If prompted, enter the meeting passcode.
• Click Join. - You will then join the meeting or waiting room, if enabled by the host.

• Click Join with Computer Audio.
• Other options may appear, such as calling in to the meeting or being called into the meeting, but this depends on which audio options the host has provided.
• Click Mute / Unmute in the bottom-left corner of the meeting controls toolbar as needed to control your microphone.

• If the host has requested video be on by default, you will be prompted with a video preview. This allows you to see your current video and decide to join the meeting with or
• without video. Click Join with Video.
• While you’re in a meeting, click Start Video / Stop Video in the bottom-left corner of the meeting controls toolbar as needed to control your video.
• (Optional) Next to Start Video / Stop Video, click the button and select Choose Virtual Background… to select a virtual background. Once you select a background, it will automatically change in the meeting.

• In the meeting controls toolbar, click Share Screen .
• Select an entire desktop or screen, a specific opened program, or the classic Whiteboard. You can also switch to the Advanced tab for other sharing options, such as slides as a Virtual Background, computer audio only, a local video file, or content from a 2nd camera.
• (Optional) Select the check boxes next to Share sound and/or Optimize for video clip to enable either immediately at the start of your sharing.
• These options can also be enabled/disabled during the share.
• Click Share to begin sharing your screen or content.

• In the meeting controls toolbar, click Chat .
• The Chat panel will open.
• Click in the text input box and enter your message.
• (Optional) Click the To: Everyone drop-down menu to select a specific participant to send your message to.
• Note: Your available options may be restriced by the host.
• Press Enter to send your message.

• In the meeting controls toolbar, click Closed Caption / Live Transcript , then select Show Subtitle.
• If automated captions are enabled but not currently available, click Live Transcript and then click Request live transcription, which will prompt the host to enable live transcription for everyone.